General Ledger Interface

About the General Ledger Interface

The flexibility of the VIP General Ledger Interface, gives you the opportunity to define the structure of your General Ledger account numbers according to your unique needs.

 

The General Ledger Interface is entirely electronic and no manual intervention is required. It is easy to use and maintain.

 

The General Ledger Interface will save you a lot of time balancing your Salary Journal.

 

This Interface allows you to allocate Salary Costs according to General Ledger account codes and Cost Centres and costs can be allocated according to client contracts. The employee’s payroll cost can be split into more than one Cost Centre.

 

Account codes can be defined for groups of employees. The employee can be linked to the different account groups, ensuring that the cost will be allocated accordingly.

 

Single or multiple sets of account numbers can be defined. Unique account code structures can be defined by using Department, Pay Point, Job Grade, Category, Cost Centre and Cost Department codes. Payroll analysis codes can be translated to different General Ledger analysis codes. Payments to Third parties may be posted separately, e.g. payments to Insurance companies, Garnishee payments, etc.

 

Exports can be done on a monthly, weekly or bi-weekly basis.

 

The General Ledger Interface is usually set up with the help of a VIP Consultant.

 

Contact the VIP Call Centre for more information about the General Ledger Interface.

 

 

General Ledger Control Screen

The setup of the structure of the General Ledger account numbers is done on the General Ledger Control Screen.

 

The purpose of the General Ledger Control Screen is to advise the system which ASCII file layout to use and also to indicate the different General Ledger account codes.  

 

 

General Ledger Export Screen

Once the Control Screen has been defined, the information can be exported in the correct ASCII file layout. This ASCII file will be imported in the specific General Ledger application.

 

The Export is done from the General Ledger Export Screen. Information for several VIP companies may be exported in a single File.

 

 

General Ledger Reports

A copy of the Journal is printed during the export.

 

A report showing financial information per account code is provided for reconciliation purposes.

 

Available General Ledgers

Standard Interfaces to a variety of General Ledgers are available, namely:

Accpac, Pastel, Brilliant, Quickbooks, Simply Accounting, Syspro, Sun, Flexi Layout, and many more.

 

How to Access the General Ledger Interface

The General Ledger Interface is located on the Interfaces Menu.

 

General Ledger Control Screen:

  1. Click on Interfaces.
  2. Click on Export Control.
  3. Click on General Ledger.

 

General Ledger Export Screen:

  1. Click on Interfaces.
  2. Click on Export Data.
  3. Click on General Ledger.